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CONTRACT OPPORTUNITY: DEVELOPMENT OF COMMUNITY PROFILES AND A MAPPING APPLICATION

Closing date: August 22, 2021

INTENT

The Indigenous Monitoring Subcommittee (IMSC) of the Indigenous Advisory and Monitoring Committee for the Trans Mountain Expansion Project and Existing Pipeline (IAMC-TMX) is seeking proposals from consultants who are qualified to support the finalization of Indigenous Community Profiles and develop an associated mapping application.

The successful bidder(s) must complete the deliverables by March 31, 2022.

The consultant may work remotely, though preference will be given to applicants residing in British Columbia or Alberta. Preference will also be given to Indigenous applicants and Indigenous owned businesses. Travel may be required under this contract, subject to COVID restrictions and must be pre-approved. Travel costs may not exceed National Joint Council Rates.

It is expected that the successful bidder remain flexible in addressing deliverables-based deadlines for the duration of the contract.

HOW TO APPLY

Please send a detailed technical and financial proposal, including all the elements detailed below, to Vanessa Vredenburg via vanessa.vredenburg@canada.ca by August 22, 2021.

The technical proposal must include:

  1. An executive summary of approach to the proposed work.
  2. Description of the firm(s) outlining experience working on similar projects, and a statement that the consultants have the qualifications, capacity and experience to carry out the work.
  3. Proposed approach/methodology for carrying out the deliverables described below.
  4. Proposed work plan and level of effort (LoE) for completing the deliverables.
  5. Detailed financial proposal including staffing and reimbursable expenses.
  6. Disclosure of any current or past work experience (direct or indirect) with the Trans Mountain Expansion Project, Kinder Morgan, Trans Mountain Corporation, and/or its contractors.
  7. Portfolio of other work, as relevant.
  8. CV for each specialist named in the technical proposal, with proposed team lead and main contact with the IMSC identified.

Acknowledgment of receipt of applications will not be sent. An informal interview will be scheduled with shortlisted consultants. Consultants will additionally be asked to prepare a short presentation for the interview. References will be requested and checked for shortlisted consultants.

ABOUT THE INDIGENOUS ADVISORY AND MONITORING COMMITTEE (IAMC-TMX)

The Indigenous Advisory and Monitoring Committee (IAMC) brings together 13 Indigenous and six senior federal representatives to provide advice to regulators, as well as to monitor the Trans Mountain Expansion Project and existing pipeline. The 13 Indigenous members represent the 129 Indigenous communities and regions along the route.

Members have shared goals of both the safety and protection of environmental and Indigenous interests regarding lands and waters. Read the Terms of Reference and find out more about the Committee at https://iamc-tmx.com.

ABOUT THE IMSC and the IAMC – TMX IM Program

Since fall 2019, the Indigenous Advisory and Monitoring Committee (IMSC) for the Trans Mountain Expansion Project (IAMC-TMX) has been implementing an Indigenous Monitoring (IM) Program to provide opportunities for Indigenous communities to participate in accompanying regulators in verifying Trans Mountain Corporation’s compliance with regulations.

The IM Program currently supports 44 Indigenous monitors from 21 Indigenous partner communities and organizations across the pipeline route to participate in oversight with federal regulators, including the Canada Energy Regulator (CER), Fisheries and Oceans Canada (DFO) and Parks Canada. Monitors work with federal staff to complete inspection reports that are publicly available on the IAMC website.

The Committee has the following priorities for the next year:

  1. Enable Indigenous participation in and integrate Indigenous knowledge, values, and perspectives into Federal oversight of the Trans Mountain Expansion Project.
  2. Communicate and engage in two-way dialogue with all affected Indigenous communities to determine what is monitored and how impacts to rights and interests are mitigated.
  3. Increased capacity of Indigenous monitors to effectively and safely carry out their responsibilities and obtain long-term career benefits.
  4. Provide effective governance for the IM Program and opportunities to provide advice to regulators.

RESPONSIBILTIES

The consultant(s) will report to the IMSC Chair and the IMSC Secretariat Lead. The IMSC Chair and the IMSC Secretariat Lead are responsible for co-managing the deliverables under this contract and will serve as the primary contacts of the contractor. All deliverables will be presented to the IMSC for input and feedback. Final approval on all deliverables must be received from the IMSC Chair.

The selected applicant will:

  • Lead engagement with Indigenous communities, caucus, and Indigenous Monitors (IMs) to ensure accurate depiction of information and finalize Indigenous Community Profiles for the 129 affected Indigenous groups;
  • Develop a mapping application that will assist Indigenous Monitors access information and maps while in the field. Application should include security measures and data privacy protocols. Information contained in the mapping application may include Traditional Territories, key community concerns, mitigation measures and other relevant information from the Indigenous Community Profiles;
  • Develop and implement process to ensure that Indigenous Community Profiles are kept up-to-date. This is required until March 2022 (with possibility for extension);
  • Update and maintenance of mapping application until March 2022 (with possibility for extension); and
  • Develop of a hand-over plan for all assets, hosting and maintenance access for the application beyond March 2022.

ESSENTIAL QUALIFICATIONS

The ideal consultant will bring deep expertise in Knowledge Management and Mapping Systems with particular experience with Indigenous Communities Indigenous Monitoring Programs. Preference will be given to consultants with experience in working with Indigenous communities and/or in natural resource development. Preference will be given to Indigenous owned companies. In order to be considered, your application must clearly explain how you meet the following essential qualifications.

Consultant qualifications

  • Proven experience in providing technical and/or operational support in Indigenous Monitoring or a similar field
  • Proven understanding of Indigenous issues related to natural resource development, including the integration and protection of Indigenous knowledge
  • Proven experience building knowledge management systems and mapping applications
  • Proven experience with GIS.
  • Experience collaborating with diverse partners, including Indigenous communities, government departments, regulators, non-governmental organizations and/or industry
  • Experience in conducting desktop research, drafting technical reports and briefing notes, and synthesizing complex data
  • Experience and relationships in the natural resource industry in British Columbia and/or Alberta (e.g. oil and gas, forestry, or mining), particularly in relation to Indigenous Monitoring
  • Ability to visualize data and present information in an accessible manner
  • Excellent written and verbal communication skills
  • Ability to manage schedules and deliverables, to practice adaptive management, and to work towards tight deadlines
  • Preference will be given to Indigenous applicants and Indigenous owned businesses

OPERATIONAL REQUIREMENTS

  • Willing and able to be flexible in work schedules including evenings and weekends
  • Willing and able to travel within British Columbia and Alberta, subject to federal, provincial and community COVID-19 health and safety protocols. Depending on these regulations, there is the potential for in-person meetings.
  • Holds a valid driver license
  • Functional and competent in all relevant aspects of computer and software systems
  • Self-sufficient and functional for stand-alone service delivery with a home based office as needed

CONDITIONS OF CONTRACT SERVICES

  • Must carry General Liability Insurance Coverage
  • Possession of valid driver’s license

CONTRACT MANAGEMENT

The successful consultant will be offered an initial contract to March 31, 2022. Travel costs may not exceed National Joint Council rates.It is expected that the consultant remain flexible in addressing deliverables-based deadlines for the duration of the contract.

CONTACT INFORMATION

Please send technical proposals and questions to:

Vanessa Vredenburg,
IMSC Secretariat Lead
vanessa.vredenburg@canada.ca

IAMC-TMX

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